Voluntary Internship Directive

Application Requirements

• Being at least a 2nd-year student as of the fall semester of the relevant academic year,
• Having a minimum cumulative GPA of 2.50,
• Having no disciplinary sanctions (except warning),
• Not currently working as an insured employee within Ibn Haldun University,
• Maintaining active undergraduate student status from the beginning to the end of the internship.

Application Process

1. Students who wish to undertake a voluntary internship are responsible for the following:
2. The student must first submit their voluntary internship request to the Career Center via email. This email may briefly include the dates and the name of the institution where the internship will take place. At this stage, the Career Center evaluates the student’s eligibility for the internship.
3. Once the student is accepted for the internship, the employer must inform the Career Center in writing within a minimum of ten (10) and a maximum of twenty (20) business days.
4. If the application is approved, the Internship Application Form sent to the student must be completed accurately and in full.
5. The student must complete the sections of the Internship Application Form pertaining to them and submit it to the Career Center along with the Advisor Approval Form.
6. The student is required to submit their voluntary internship documents to the Career Center at least five (5) business days before the internship start date. Applications submitted outside this timeframe will not be accepted or processed.

Internship Duration and Locations

• Students may complete up to a total of 75 business days of voluntary internship during their studies.
• Internship insurance may only be issued for a minimum of 20 business days at a given institution.
• This internship entitlement may be used at a single institution or divided among multiple institutions depending on the student’s preference.
• Double Major Program (ÇAP) students are granted an additional 75 business days of voluntary internship as long as their ÇAP enrollment continues. This entitlement becomes invalid once the ÇAP registration ends.
• A student wishing to terminate or pause their internship before the approved end date must submit their justification in writing to the Career Center at least 5 business days prior to the requested date of termination or interruption. The Career Center assesses whether the justification is valid.
• Students who terminate their internship without providing a justification or whose justification is deemed invalid by the relevant unit will have one month deducted from their future voluntary internship entitlement in subsequent applications.

Reporting Work Accidents During the Internship

• If a student with internship insurance experiences a work accident during their internship and receives medical attention, they must inform the Career Center within two (2) business days.

Insurance Procedures

• If the student requests to extend their approved voluntary internship, the remaining entitlement may be insured again by the University. Any period exceeding the student’s voluntary internship entitlement must be insured by the employer institution.
• The student is responsible for informing the employer representative in writing that internship insurance will be terminated by the University at the end of the approved period.
• The student bears full academic, administrative, and legal responsibility for any consequences arising from the failure to notify the University in a timely manner regarding the end of the internship.
• Students who begin their internship without employer approval or who are absent for more than 10% of the approved internship period without a valid excuse will have their internship terminated.

Internship Forms and Documents

• Students applying for a voluntary internship must fill out the Internship Application Form and the Advisor Approval Form and submit them to the Career Center.
• The acceptance letter from the employer institution must be sent from an official corporate email address to career@ihu.edu.tr, and must include confirmation that the student has been accepted for the internship along with the specific dates.
• Following the approval of the application, the SGK Insurance Document prepared by the Directorate of Human Resources will be provided to the student.
• The Internship Approval Form will be provided by the Career Center upon the student’s request.
• After completing the internship, both the Internship Evaluation Survey sent to the student and the Employer Feedback Survey to be completed by the employer must be submitted.

Extension and Completion of the Internship

• A student’s request to extend their internship is evaluated based on the employer’s positive Employer Feedback Survey and the student’s positive Internship Evaluation Survey.
• In cases of early termination or extension of the internship, the student must notify the Career Center of the change within at least 5 business days.

• Who should I contact regarding the process and application?

You may contact the Career Center for all matters related to the process. You can reach us in person at Office 1.17 between 08:00–17:00, via email at career@ihu.edu.tr,  or through the support/request system.

• Can international students undertake voluntary internships?

Yes. However, for international students to complete a voluntary internship, the employer must obtain a work permit under Law No. 6735 on International Workforce. Therefore, the permit procedures must be carried out by the employer.

• Is an online (remote) voluntary internship acceptable?

Yes. An online voluntary internship is valid as long as it is carried out within officially defined and supervised tasks provided by the institution.

• Will the Employer Feedback Survey be shared with the student?

No. This survey is used solely for the Career Center’s internal evaluation and quality assurance processes.

• The directive states that the internship is not graded. Can it still be used as a reference after graduation?

Yes. Although not graded, voluntary internships may be listed on the student’s CV after graduation as they demonstrate professional development and experience gained.

• Can I receive support from the Career Center regarding the institution where I plan to complete my internship?

Yes. You can receive guidance throughout the process as part of Career Counseling services.